Hosts who need information beyond name and email before an attendee joins.
I want to ask attendees a few extra questions without making registration annoying.
Custom questions should reduce event-day uncertainty
A registration form is not a survey. It should collect the information you need to confirm, prepare, support, and welcome attendees.
Good custom questions help with dietary needs, skill level, materials, accessibility, group matching, or approval decisions. Weak questions create friction without changing how you run the event.
Create useful custom questions
Start with the decision you need to make
Before adding a field, ask what you will do differently after reading the answer. If nothing changes, skip the question.
Choose the simplest field type
Use short text for names or simple details, long text for context, single choice for one answer, and checkbox or multi-select only when multiple answers are valid.
Write a clear label
Use direct language. For example: Any dietary restrictions? is clearer than Tell us about food.
Mark only necessary fields as required
Required fields should be necessary for safety, logistics, payment, approval, or core event preparation.
Test the form
Preview registration and read the form as an attendee. If it feels too long for the value of the event, remove or simplify questions.
Good custom question examples
Form quality checklist
Every custom question has a clear purpose.
Required fields are truly required.
Sensitive questions are avoided unless necessary.
Labels are easy to understand.
The form still feels quick to complete.
Answers will be reviewed before they are needed.
Privacy rule
Collect the least amount of attendee information you need to run the event. More data creates more responsibility for storage, access, and deletion.
FAQ
How many custom questions should I add?
For most events, one to three questions is enough. Add more only when the event genuinely requires more context.
Should I make every question required?
No. Required fields should be reserved for information you must have to confirm or run the event.
Can I use custom questions for applications?
Yes, if your event uses approval. Keep questions respectful, relevant, and easy to evaluate.
Related guides
Set capacity, waitlist, and approval rules
Capacity controls how many people can join. Waitlist and approval settings help you handle overflow or curated attendance.
Read guideManage registrations and export attendee data
Use the registration dashboard to review attendee status, check in participants, and export the list when needed.
Read guideWho owns attendee data on HereNow
Registration data is operational data for the host. Handle it carefully and use exports only when needed.
Read guide