Who owns attendee data on HereNow

Attendee data starts as event operations data

When someone registers for an event, they are giving information so the host can run that event. That may include name, email, phone, custom answers, attendance status, and check-in records.

Treat this information as sensitive operational data. It should help with confirmations, reminders, check-in, accessibility, materials, and event follow-up. It should not become an unrelated marketing list without the right permission and context.

Data ownership basics

Data type	Handling rule
Registration form answers	Belong to the event host for operating the event. Export only when needed and store carefully.
Guest attendee email	Use for event-related communication such as confirmation, changes, reminders, and necessary follow-up.
Platform account behavior	Belongs to the platform after a user creates an account or uses platform features directly.
Aggregated metadata	May help product operations when anonymized or aggregated, but should not expose one host's attendees to another host.

Handle attendee data responsibly

1
Collect only what you need
Keep registration fields focused on event operations. Every extra field creates more responsibility.
2
Use attendee data for the event
Use the data for confirmation, logistics, reminders, check-in, accessibility, materials, and relevant event follow-up.
3
Export only when necessary
Export CSV files for offline check-in, backup, or team operations. Avoid keeping extra copies on personal devices.
4
Limit access
Share attendee files only with people who need the data to run the event, such as co-hosts or venue staff with a real operational role.
5
Clean up old files
Delete old exports when they are no longer needed. If an attendee asks about their data, route the request carefully and do not guess.

Safe handling checklist

Registration form asks only necessary questions.
CSV export is created only when needed.
Attendee file is not posted in public channels.
Access is limited to event operators.
Old exported files are deleted after use.
Guest emails are not reused for unrelated platform marketing.

Privacy rule

When in doubt, use attendee data for the specific event they registered for. Do not assume a guest RSVP gives broad permission for unrelated marketing or cross-event profiling.

FAQ

Can I export my attendee list?

Yes, when export is available for your event. Use exports for operations, backup, or host-owned records, and store the file carefully.

Can HereNow market to my guest attendees?

Guest registration data should not be used for unrelated platform marketing. Account-based platform behavior is different and starts when a user actively creates or uses a platform account.

Can I share attendee data with a co-host?

Share only what the co-host needs to run the event, and avoid public or unsecured channels.