Hosts who collect RSVPs, manage attendee lists, or export registration data.
I want to understand who owns attendee data and how to handle it responsibly.
Attendee data starts as event operations data
When someone registers for an event, they are giving information so the host can run that event. That may include name, email, phone, custom answers, attendance status, and check-in records.
Treat this information as sensitive operational data. It should help with confirmations, reminders, check-in, accessibility, materials, and event follow-up. It should not become an unrelated marketing list without the right permission and context.
Data ownership basics
Handle attendee data responsibly
Collect only what you need
Keep registration fields focused on event operations. Every extra field creates more responsibility.
Use attendee data for the event
Use the data for confirmation, logistics, reminders, check-in, accessibility, materials, and relevant event follow-up.
Export only when necessary
Export CSV files for offline check-in, backup, or team operations. Avoid keeping extra copies on personal devices.
Limit access
Share attendee files only with people who need the data to run the event, such as co-hosts or venue staff with a real operational role.
Clean up old files
Delete old exports when they are no longer needed. If an attendee asks about their data, route the request carefully and do not guess.
Safe handling checklist
Registration form asks only necessary questions.
CSV export is created only when needed.
Attendee file is not posted in public channels.
Access is limited to event operators.
Old exported files are deleted after use.
Guest emails are not reused for unrelated platform marketing.
Privacy rule
When in doubt, use attendee data for the specific event they registered for. Do not assume a guest RSVP gives broad permission for unrelated marketing or cross-event profiling.
FAQ
Can I export my attendee list?
Yes, when export is available for your event. Use exports for operations, backup, or host-owned records, and store the file carefully.
Can HereNow market to my guest attendees?
Guest registration data should not be used for unrelated platform marketing. Account-based platform behavior is different and starts when a user actively creates or uses a platform account.
Can I share attendee data with a co-host?
Share only what the co-host needs to run the event, and avoid public or unsecured channels.
Related guides
Manage registrations and export attendee data
Use the registration dashboard to review attendee status, check in participants, and export the list when needed.
Read guideCollect RSVPs without requiring attendee accounts
Attendees can register as guests. Ask for only what you need, then manage the list from your event tools.
Read guideSet up your curator profile
Your profile is the trust layer behind every event page. Set it up before serious promotion.
Read guide