Use this page when someone else helps run the event
Many events need more than one person: a co-teacher, door helper, venue partner, photographer, or community organizer.
Before adding access, decide what that person actually needs to do. A helper checking people in may not need payment settings or full attendee exports.
Add a collaborator carefully
- 1
Define the role
Decide whether the person needs to edit the event, manage attendees, check in guests, review questions, or only receive planning context.
- 2
Use collaborator controls
Open the event management area and use co-host or collaborator settings when your workflow needs shared event access.
- 3
Limit attendee data
Give access only to people who need attendee information to run the event.
- 4
Review before the event
Confirm who can access the event, attendee list, exports, check-in, payment information, or cancellation settings.
- 5
Remove access after the work is done
After the event, remove access that is no longer needed and clean up any shared attendee files.
Common collaborator roles
| Role | Likely access needed |
|---|---|
| Door helper | Check-in or attendee list access, but not necessarily editor or payment access. |
| Co-teacher | Event details, agenda, attendee questions, and maybe messaging context. |
| Venue partner | Arrival count, timing, accessibility notes, and logistics, not full account access. |
| Finance helper | Payment summary context, but sensitive Stripe access should stay controlled. |
Access rule
Do not share your login to give someone event access. Use collaborator controls for shared access or coordinate with limited information.
FAQ
Can I share my account login with a helper?
No. Sharing login access is risky. Use collaborator controls for shared event access.
Should co-hosts see attendee data?
Only if they need it to run the event. Limit access to the operational need.
What if I only need light help from someone?
Coordinate with limited external information and avoid sharing full attendee exports unless necessary.
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